Other ways to say please be advised in an email can make your professional communication sharper, more polite, and engaging.
Whether you’re sending updates, important notifications, or reminders, knowing other ways to say please be advised in an email ensures your message comes across clearly without sounding repetitive.
Many professionals struggle with finding the right tone, but exploring other ways to say please be advised in an email can elevate your writing and keep your emails fresh. From formal alternatives to casual options, mastering other ways to say please be advised in an email helps you convey important information politely and effectively.
All Other Ways
Here’s a comprehensive list of 25 alternatives to “please be advised” that you can use in professional emails to sound clear, polite, and effective. Each option comes with a brief definition and examples for better understanding.
1. For Your Information (FYI)
Definition: Used to share information without expecting immediate action.
Description: FYI is a friendly and professional way to inform someone of a fact, update, or situation. It keeps communication clear while avoiding unnecessary formality.
Examples:
- FYI, the meeting has been rescheduled to 3 PM.
- FYI, the client requested an updated report by tomorrow.
- FYI, the new policy will take effect next week.
2. Kindly Note
Definition: Polite instruction for the recipient to pay attention to a detail.
Description: This phrase maintains professionalism while gently requesting awareness. It works well in emails that contain updates or directives.
Examples:
- Kindly note that the office will be closed on Friday.
- Kindly note the attached document for your review.
- Kindly note that deadlines have been revised.
3. Please Take Note
Definition: A formal way to ask the recipient to acknowledge information.
Description: It’s suitable for emphasizing important points without sounding aggressive or demanding.
Examples:
- Please take note of the revised project timeline.
- Please take note that all invoices are due by Friday.
- Please take note of the new meeting location.
4. Be Informed
Definition: Direct way to ensure the recipient is aware of important information.
Description: This phrase works well for official emails, particularly in corporate settings or legal communications.
Examples:
- Be informed that the system maintenance will occur tonight.
- Be informed of the policy changes effective immediately.
- Be informed that the deadline has been extended.
5. Please Be Notified
Definition: Formal alternative to “please be advised.”
Description: Suitable for legal or HR communications, this phrase clearly signals important information.
Examples:
- Please be notified that your request has been approved.
- Please be notified of the updated compliance requirements.
- Please be notified about the change in leadership roles.
6. Allow Me to Inform You
Definition: Polite introduction to sharing information.
Description: This phrase adds a courteous touch while keeping the message professional.
Examples:
- Allow me to inform you that the report is finalized.
- Allow me to inform you about the upcoming workshop.
- Allow me to inform you that your feedback has been implemented.
7. I Would Like to Inform You
Definition: Professional and courteous way to notify someone.
Description: Often used in formal emails to deliver updates or important news.
Examples:
- I would like to inform you of the new schedule.
- I would like to inform you that your request has been approved.
- I would like to inform you of the policy updates.
8. Please Be Aware
Definition: Gentle prompt for recipients to pay attention to a fact.
Description: Useful in both professional and semi-formal communications to highlight important details.
Examples:
- Please be aware that the system will be down tonight.
- Please be aware of the changes in your work assignments.
- Please be aware that meeting time has changed.
9. For Your Reference
Definition: Offering information for the recipient to keep in mind or consult later.
Description: Less formal than “please be advised,” ideal for sharing attachments or reports.
Examples:
- For your reference, I’ve attached the updated policy document.
- For your reference, the client’s feedback is included below.
- For your reference, here’s the last month’s performance report.
10. I Wish to Notify You
Definition: Formal expression for providing information or updates.
Description: Adds professionalism and clarity, especially in corporate correspondence.
Examples:
- I wish to notify you that your leave request has been approved.
- I wish to notify you about the scheduled maintenance.
- I wish to notify you of the upcoming training session.
11. Please Note That
Definition: Standard professional phrase for drawing attention to important details.
Description: Simple, direct, and widely used in business emails.
Examples:
- Please note that the meeting starts at 10 AM.
- Please note that deadlines cannot be extended.
- Please note that the documents must be submitted electronically.
12. Be Advised That
Definition: Close formal equivalent to “please be advised.”
Description: Often used in HR, legal, or management emails to communicate significant information.
Examples:
- Be advised that all employees must complete training.
- Be advised that there will be a security audit next week.
- Be advised that office hours have changed.
13. Just to Let You Know
Definition: Informal, conversational alternative for email updates.
Description: Perfect for semi-formal emails or colleagues you interact with frequently.
Examples:
- Just to let you know, the report has been submitted.
- Just to let you know, the client meeting is tomorrow.
- Just to let you know, the system update is complete.
14. I Want to Make You Aware
Definition: Polite way to ensure awareness without sounding forceful.
Description: Useful for professional yet approachable communication.
Examples:
- I want to make you aware of the new procedure.
- I want to make you aware that deadlines are approaching.
- I want to make you aware of the upcoming event.
15. Please Be Informed
Definition: Classic formal phrase to provide necessary information.
Description: Appropriate for formal corporate communications.
Examples:
- Please be informed that the office is closed tomorrow.
- Please be informed of the revised project guidelines.
- Please be informed that approvals are pending.
16. For Awareness
Definition: Short and simple phrase to draw attention.
Description: Best for quick professional updates or brief emails.
Examples:
- For awareness, the system update is scheduled tonight.
- For awareness, deadlines have been adjusted.
- For awareness, the client requested revisions.
17. Kindly Be Advised
Definition: Polite formal phrase similar to “please be advised.”
Description: Adds courtesy while maintaining professional tone.
Examples:
- Kindly be advised that the report is ready for review.
- Kindly be advised of the upcoming policy changes.
- Kindly be advised that the meeting is postponed.
18. This Is to Inform You
Definition: Formal introduction to convey important information.
Description: Common in official notifications, HR, and management emails.
Examples:
- This is to inform you that your application has been approved.
- This is to inform you that the project deadline is extended.
- This is to inform you about the policy updates.
19. Please Take Notice
Definition: Formal phrase emphasizing the importance of the information.
Description: Works well in official or legal correspondence.
Examples:
- Please take notice of the updated compliance requirements.
- Please take notice that the schedule has changed.
- Please take notice of the new policy.
20. Just a Heads-Up
Definition: Informal, friendly way to provide notice.
Description: Ideal for colleagues or team emails with casual tone.
Examples:
- Just a heads-up, the meeting has been rescheduled.
- Just a heads-up, the report is ready for review.
- Just a heads-up, the client requested edits.
21. Let Me Inform You
Definition: Polite way to offer information.
Description: Professional yet approachable; works in semi-formal contexts.
Examples:
- Let me inform you that the project is complete.
- Let me inform you of the revised meeting schedule.
- Let me inform you about the upcoming training.
22. For Your Attention
Definition: Directs the recipient to pay close attention to the message.
Description: Suitable for formal emails requiring prompt consideration.
Examples:
- For your attention, the contract requires immediate signing.
- For your attention, the budget proposal is attached.
- For your attention, the client feedback needs review.
23. Please Be Mindful
Definition: Gentle reminder emphasizing careful attention.
Description: Works well for sensitive or important information.
Examples:
- Please be mindful of the deadlines.
- Please be mindful of the client’s requirements.
- Please be mindful of the updated protocol.
24. I’m Writing to Inform You
Definition: Formal opening phrase for professional communication.
Description: Polite and widely accepted in official emails and notices.
Examples:
- I’m writing to inform you of the policy changes.
- I’m writing to inform you that your request is approved.
- I’m writing to inform you about the upcoming meeting.
25. For Your Consideration
Definition: Suggests the recipient review information carefully.
Description: Often used in proposals, recommendations, or suggestions.
Examples:
- For your consideration, the attached proposal outlines new strategies.
- For your consideration, here’s the updated report.
- For your consideration, the suggested changes are highlighted.
FAQs
Q1: What is the best alternative to “please be advised” in a formal email?
A: Phrases “please take note,” “be advised that,” or “please be informed” are ideal for formal professional emails.
Q2: Can I use informal alternatives in client emails?
A: Informal phrases like “just a heads-up” or “just to let you know” are better for colleagues or internal communications, not external clients.
Q3: Are there differences between “please be advised” and “kindly note”?
A: Yes. “Please be advised” is more formal, “kindly note” is polite but slightly less rigid, making it flexible for internal emails.
Q4: How do I choose the right alternative?
A: Consider recipient, context, and tone. Formal communication with clients or management calls for professional alternatives, while casual emails can use friendly phrases.
Q5: Are these alternatives SEO-friendly in emails?
A: While SEO is for online content, professional phrases improve readability, clarity, and engagement, which enhances email effectiveness.
Q6: Can I rotate these phrases to avoid repetition?
A: Absolutely. Rotating alternatives prevents emails from sounding repetitive and keeps communication fresh and professional.
Conclusion
Mastering professional email phrases “other ways to say please be advised in an email” can significantly enhance your communication skills.
By using the 25 alternatives outlined here, you can maintain clarity, professionalism, and approachability in all your business correspondence.
Whether you choose formal options “please be informed” or conversational ones like “just a heads-up,” these phrases ensure your message is received positively.
